Moving an office requires more planning than simply transporting desks and boxes. Business relocations can involve furniture, equipment, files, packing, building access, elevators, loading areas, and scheduling around normal operations.
A detailed moving plan can help reduce disruption and keep the relocation organized.
Start Planning the Office Move Early
Begin by identifying what is moving, the preferred relocation date, building requirements, access at both locations, and any items that need specialized handling.
For professional business relocation support, see our office and commercial moving services.
Create an Office Inventory
An inventory helps the moving company understand the size of the job. Include:
- Desks and workstations
- Office chairs
- Conference tables
- Filing cabinets
- Shelving
- Computers and office equipment
- Boxes and supplies
- Large or specialty equipment
Office Packing and Labeling
Organized packing and labeling can make unloading and setup easier at the new location. Boxes can be labeled by department, room, workstation, or employee depending on the structure of the business.
Businesses that want packing assistance can use our full packing services.
Furniture Disassembly and Reassembly
Desks, tables, shelving, modular furniture, and other office pieces may need to be disassembled for transportation.
See our furniture disassembly and reassembly service for more information.
Plan for Loading Docks and Service Elevators
Commercial buildings may have dedicated loading docks, freight elevators, service entrances, or restricted moving hours.
Confirm these details with building management before the move so the crew knows where and when access is allowed.
Commercial COI Requirements
Some office buildings require movers to provide a Certificate of Insurance before allowing access.
Ask management for the building requirements and send them to your moving company before moving day.
Learn more through our COI services and NYC moving COI guide.
Large Office Furniture and Equipment
Some commercial moves involve heavy conference tables, cabinets, equipment, or other oversized belongings.
For these items, see our large and heavy item moving and specialty item moving services.
Commercial Storage
If the new office is not ready or part of the inventory needs to be stored temporarily, storage can be incorporated into the relocation.
See our storage services.
Moving Outside the City
Businesses relocating beyond the immediate NYC area can also review our long-distance moving services.
Office Moving Across Our Service Area
We provide commercial moving services for businesses in Manhattan, Brooklyn, Queens, the Bronx, Staten Island, and Long Island.
Prepare for Moving Day
Before the crew arrives, confirm building access, elevator reservations, COI approval, inventory, labeling, and any furniture that needs to be disassembled.
You can also use our NYC moving day guide as a general preparation reference.
Request an Office Moving Quote
Tell Lovely Moving & Storage about the origin, destination, approximate inventory, building access, preferred schedule, and any specialty equipment so the commercial move can be planned properly.